From Clear to Close
to Final Policy,
We Handle Every Detail

Settlement services are everything that happens between Clear to Close and final policy issuance. We coordinate the entire closing process, prepare documents, manage the signing, disburse funds, and handle all post-closing tasks so your transactions close smoothly and on time.

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Settlement Services

Our Closing Services

From the moment you’re Clear to Close, our team manages every step of the closing process.

Perfect for: Lenders, mortgage companies, real estate investors, and homebuyers who need professional coordination of the closing and post-closing process.

  • Qualified Notary & Attorney Assignment

    We maintain a nationwide network of vetted closing agents:

    • Attorney states: Licensed real estate attorneys who conduct closings where required by law
    • Notary states: Professional mobile notaries available evenings and weekends
    • Remote closings: RON (Remote Online Notarization) capability for virtual signings
    • Background checked: All closing agents are vetted, insured, and experienced

  • Document Coordination & Preparation

    We prepare all closing documents accurately and on time:

    • State-compliant deeds, mortgages, and affidavits
    • Settlement statements and disbursement instructions
    • Transfer tax declarations and recording documents
    • Seller documents (deed, affidavit of title, etc.)
    • Buyer documents (deed, mortgage, closing affidavit, etc.)

  • Closing Disclosure Preparation & CD Collaboration

    We work directly with your lender to prepare accurate Closing Disclosures:

    • Collaborate on fees, credits, and payoffs to ensure CD accuracy
    • Flag discrepancies before they become compliance issues
    • Provide updated figures for any last-minute changes
    • AI-powered error detection to catch mistakes before delivery

    TRID-compliant timing: We ensure CDs are delivered within required timeframes and re-disclosed when necessary.

  • Live Support at the Closing Table

    Your closings aren’t on their own, our team provides real-time support:

    • Phone support: Available during all closings for questions or issues
    • Document review: We review signed documents immediately after closing
    • Funding coordination: Clear to fund as soon as documents are verified
    • Extended hours: Available evenings and weekends to accommodate schedules

  • Post-Closing Follow-Up & Trailing Documents

    After closing, we manage all remaining tasks:

    • Track and process trailing documents (final utility bills, updated payoffs, etc.)
    • Obtain missing signatures or corrected documents
    • Follow up on recording confirmations
    • Handle any post-closing curative items
    • Coordinate with lenders on final documentation

  • Reliable Closings You Can Count On

    Every closing is managed with attention to detail:

    • On-time closings: We coordinate schedules to meet your closing deadlines
    • Accurate disbursements: Funds distributed correctly to all parties
    • Secure wire transfers: Multi-layer verification to prevent wire fraud
    • Complete documentation: Nothing falls through the cracks
Powered by StacX.ai

Post Close with Confidence

AI-powered document processing ensures every closing package is complete, accurate, and audit-ready.

  • Automated document classification & extraction
  • Real-time compliance verification
  • Instant exception flagging
  • Seamless LOS integration
Ingest
LOS API, SFTP, or upload
Classify
OCR + document recognition
Extract
Fields, signatures, ROI
Audit
Automated compliance check
Sync
Pass to LOS or TPS
Full Service Post-Closing

Our Post-Closing Services

From document receipt to final policy issuance, every step handled with precision.

Receiving Signed Closing Packages

Secure receipt and verification of all executed documents from the closing
Digital delivery through encrypted portals
Physical document receipt and processing
Immediate ingestion into STACX.AI for automated review
Missing document identification and follow-up

Comprehensive Post-Closing Review

AI-powered review catches errors human eyes miss
Signature verification on all documents
Date and notarization accuracy
Legal description consistency across all documents
Recording document compliance with county requirements
Fund disbursement accuracy verification
Document criticality assessment

Issue Resolution

When post-closing issues are flagged by STACX.AI or manual review
Obtain corrected or missing signatures
Prepare amended documents when needed
Coordinate with closing agents on re-execution
Handle lender post-closing conditions
Expert exception handlers resolve complex issues

Fund Disbursement

Accurate and secure distribution of all closing funds
Payoffs to prior lenders (with per diem interest calculated)
Real estate commissions to agents
Seller proceeds
Recording fees and transfer taxes
All other closing costs and credits
Wire fraud prevention: All wire instructions verified by phone using pre-verified contact information.

Document Recording

Prompt recording ensures your transaction is complete
eRecording: Electronic filing with county recorders where available (faster processing)
Traditional recording: Physical delivery and recording where required
Recording tracking: Monitor recording status and obtain confirmation
Recorded document retrieval: Obtain and deliver recorded copies to all parties

Final Policy Issuance

Complete and accurate title insurance policies delivered within 30 days
ALTA Lender’s Policy protecting the mortgage lender
ALTA Owner’s Policy protecting the property owner
All requested endorsements (survey, access, zoning, etc.)
Delivery to lender and owner with recorded documents
FAQ

Questions from Lenders & Servicers

Everything you need to know about working with us.

Have a specific question? Talk to our team

Independence means we work for you, not a single underwriter. We can shop your transactions across Old Republic, American Guaranty, and Group 9 Insurance to find the best coverage and pricing. If one underwriter won’t cover a complex deal, we have alternatives. Captive agents are limited to their parent company’s appetite and pricing, we’re not.

We integrate with major LOS platforms including Encompass, Byte, Calyx Point, and more. Orders flow automatically, status updates sync in real-time, and closing documents upload directly to your system. Our API also supports custom integrations for proprietary platforms.

Standard transactions: 5-7 business days from order to commitment
Rush orders: 2-3 business days with expedite fee
HELOC/second mortgage: 3-5 business days
Foreclosure/REO: Varies by complexity, typically 7-10 days

Yes. We’re licensed nationwide with local expertise in every market. Our underwriter partners (Old Republic, American Guaranty, Group 9) provide coverage in all states, and we have relationships with local settlement agents and attorneys where required by state law.

Speed and thoroughness. We don’t just identify issues, we resolve them. Our team obtains lien releases, prepares corrective documents, coordinates with prior owners and creditors, and handles it all in the background. You get a Clear to Close faster because we’re proactive, not reactive.

We Believe…

in delivering exceptional service through collaboration and teamwork that builds lasting relationships and drives our clients’ success.

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